Treasury Receipt Data Entry is the process of manually adding other receipts and payees into the database. These are receipts that are not contributions such as interest, loans, vendor refunds, etc. This can be completed in all databases via the Treasury Dashboard.
Receipt Data Entry
- Click the New Receipt action button on the Treasury Dashboard.
- Search for an existing Payee or click to add a new one to Julep. Once you have selected or created a new payee, the New Receipt window will open.
- Enter the new receipt’s information.
Required Fields for Receipt Data Entry
Date |
Date the receipt was made. |
Amount |
The amount of the receipt. |
Fund Code |
The Fund Codes identify the correct bucket of funds for your organization’s contributions, receipts, and expenditures. |
Bank Account |
Use this field to distinguish which bank account the receipt is going to by selecting the correct code here. If not, then skip this field and it will default to “N/A” for this field. NOTE: setup bank account codes under Fundraising Settings. |
Line No |
Select the correct line number for the receipt. |
Description |
Description of Receipt, either use one of the defaults or type your own. |
General Ledger |
The box below is the G/L Account field. Enter the breakdown of the receipt by G/L code here. If you are not using a G/L code, the system will automatically assign a "UD – Undefined code". |
Additional Fields Include
Check No |
Enter the check number for the receipt. This is an optional field. |
Payment |
Select the payment type from the drop-down menu. This is an optional field. |
Comment (Invoice #) |
Use for internal purposes only. |
Include an attachment of the receipt check or related images by selecting the file from your computer or dragging and dropping it here. |
|
Adjustment Type/Date |
These fields are used to record receipt adjustments. |
Memo Indicator |
Indicates whether the receipt receipt is a memo item or not. |
1099 |
Indicates when a 1099 form will be needed. |
Ultimate Vendor |
See below for more information about Ultimate Vendors. **Please refer to the Julep: Ultimate Vendors in Expenditures guide on the HelpDesk for more detailed information |
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