To import new contributions, click the icon in the Dashboard Navigation Bar or the action button on People Dashboards.
Formatting the File
Please check that your file fits the following formatting and field requirements before loading:
- Must be saved as an Excel file
- Every record must have a Last Name (which is also used for Org Name)
- Scan file for odd characters (such as quotes) that may cause errors
- Scan file for formatting discrepancies (such as different alignments in cells) errors
- Gift amount for each record (format money fields with decimals, no commas or $ sign)
- Fund Code – Ex: FFF = Foundation for Farmers (if identified in batch header, then not required in file)
- Batch Number – 4 alphanumeric characters (if identified in batch header, then not required in file)
- Batch Date – this date will be the contributions date (if identified in batch header, then not required in file)
- Source Code – fundraising code that allows for tracking where contributions come from
- Payment Types:
o AN = Anedot
o AX = American Express
o CA = Cash
o CH = Check
o CS = Cashier Check
o CT = Traveler’s Check
o DS = Discover
o EB = Eventbrite
o EF = Electronic Transfer
o EP = Credit Phone
o IK = In-Kind
o MO = Money Order
o OC = Other Credit Card
o OT = Other
o SC = Stock Cash
o VM = Visa/Master
- Record Types:
- I = Individual
- N = Non-Donor - Individual.
- F = Foundation
- M = Non-Donor - Corp.
- CN = Corporate Non-Pharma
- CM = Corporate Matching Comp
- U = Unknown
- JFC = Joint Fundraising Committee
- NOTE: Street = Main address field, Address Line 1 and Address Line 2 = Additional Address information (Ste. #, Apt, #, Floor, PO Box, etc.)
- Please see the Mappable Import Fields document below for more details.
Importing the File:
- To import, click on the icon in the Fundraising Dashboard Navigation Bar.
- In Step 1: Upload File, click within the white box to choose a file from your computer or click and drag the file into the white box. Then, select the worksheet to be used for import from the file and click Next or Step 2: Import Type.
- In Step 2: Import Type, choose the import type of New
- Select the Fund Code from the drop-down and enter the Default Batch # and Default Batch Date (which will only be used it they are not defined in your file). Enter the # of Gifts and Total Amount that is the file. Then, click Next or Step 3: Mapping.
- In Step 3: Mapping, the fields in the first column are the headers from the selected file. The drop-down fields in the second column are fields available in your Julep database. Use these drop-down options to map fields between the file and Julep. Make sure to map all of the required fields and then click Next or Step 4: Validate and Import.
- Use Auto Mapping and Julep will attempt to auto map the columns in the file to the columns in the database. If any fields are not auto mapped or are auto mapped incorrectly, you can manually update the mapped fields.
- Save the mapping for future use by clicking Save. Choose Save to Selected Mapping (to select a previously saved mapping to overwrite) or Save to New Mapping (to create a brand new saved mapping). Load Mapping loads previously saved mapping and Delete Mapping deletes any saved mapping. Click Reset to wipe out all mapped fields and start over.
- In Step 4: Validate and Import, click . This step validates that all required fields are included and that the file’s format is correct.
- If the import fails, a message will appear saying why the file was not validated and imported. Fix the listed errors, and then attempt the import again.
- If successful, a confirmation message will appear confirming how many records were validated and imported. Another message will appear saying whether the import was successful with a preview of the output results.
- Click to see the import’s results which you can save.